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Policies & Procedures

Registered Clubs Act


This club is by law required to keep a register containing information that relates to the management and financial administration of the club including:

  1. A list of disclosures, declarations and returns made by the governing body and employees of the club.
  2. The salary bands of the club’s top executives.
  3. Details of the overseas travel made by the governing body and employees of the club.
  4. Details of loans given by the club to employees.
  5. Details of certain contracts executed by the club.
  6. Salary details of club employees who are close relatives of a member of the club’s governing body or a top executive.
  7. Details of payments made by the club for consultant services.
  8. Details of legal settlements made by the club with a member of the governing body or an employee of the club.
  9. Details of legal fees paid by the club for a member of the governing body or an employee of the club.
  10. The club’s annual gaming machine profit.
  11. The amount applied by the club to community development and support.


The club must prepare quarterly financial statements for the governing body that incorporate:

  1. The club’s profit and loss accounts and trading accounts for the quarter, and
  2. A balance sheet as at the end of the quarter.

Members may view the register or the financial statements by written request to the club.


Under the Registered Clubs Act the following person may be admitted as temporary Members of the club if the rules of this club so provide:

  • A person whose ordinary place of residence is in New South Wales and is more than 5 kilometres from the registered club.
  • A person who is a member of another registered club with similar objects to those of this club.
  • Any member of another registered club who is attending this club for the purpose of taking part in an organised sport or competition as provided in Section 30(10) of the Registered Clubs Act.
  • Temporary Members (other than those who are admitted pursuant to Section 30(10)) will have to complete and sign the temporary members register each day they attend the club.

Section 30(10)

The rules of a registered club (in this subsection referred to as “the host club”) shall, unless its rules provide that the provisions of this subsection do not apply to that club, be deemed to include a rule that a full member of any other registered club who, at the invitation of the governing body or of a full member of the host club, attends on any day at the premises of the host club for the purpose of participating in an organised sport or competition to be conducted by the host club on that day shall be a temporary member of the host club from the time of that day when he or she so attends the premises of the host club until the end of that day.

Definition of a Guest

“Guest” in relation to a full member, a provisional member or an honorary member of a club, means a person:

  • whose name and address, countersigned by the member, are entered in a register kept for the purpose by the club; and
  • who, at all times while on the club premises, remains in the reasonable company of the member; and
  • who does not remain on the club premises any longer than the member.